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We provide truly prominent document scanning solutions.

Why Choose Us

We Deal With The Aspects Professional Document Scanning Services

ASP Provide you with a fast, high-quality and cost-effective document scanning service. Digital Document Scanning Trusted & Secured Management Workflow.

What We’re Offering

Services we’re offering to our customers.

Document Scanning Services

Business Documents

     Reduce your reliance on paper, access your files more efficiently, and reduce costs associated with record management.

Large Format Document Scanning

     Create accurate digital reproductions of oversized maps, schematics, and blueprints and easily share them with your entire team.

Medical Records Scanning

     Maintain regulatory compliance and add impenetrable security to near instantaneous access to patient records.

Human Resources Scanning

     Reduce stockpiles of confidential employee information while meeting your legal data retention requirements.

Legal Document Scanning

     Enjoy enhanced security, an improved workflow, and instant access to confidential client information and records.

Document Management System

     DMS enables organizations to store, manage, and retrieve all organizational content and is a good fit for small-sized organizations. 

     On the other hand, it can offer all that a DMS has to offer and more! And it is ideally suited for large enterprises as it goes beyond storage and offers capabilities like content capture, business process management, and long-term archival.

      It enables organizations to completely digitize their operations while effectively managing content.

     A document management solution can be considered appropriate for a department in an organization for its content storage and retrieval requirements.

     Manages the complete lifecycle of documents through record retention, storage, and retrieval policies. Supports exhaustive document and folder searches on date, indexes, and general parameters, as well as full-text searches on images and electronic documents.


Data Entry Services

 Data entry services are needed to transcribe data from images and physical forms into digital format.

     Our data entry services can make a lot of differences in the performance standards of a client's business, whether small or big.

     ASP Information Technologies Services is a reputed service provider in terms of highly accurate, cost-effective, time-bound data entry and processing services.

     We offer a wide range of data entry services, such as online/offline data entry, data processing, data conversion, data mining, data capture, catalog processing, and OCR/scanning services, to our clients worldwide. 

     Our services help you to increase your productivity and lessen your burden by outsourcing data entry, data digitization, and offshore data entry services.

Who We Are

We Are Professional And Experienced in Document Scanning

Our Document Scanning Process

01

Collection of documents

The collection of documents for scanning for most projects is our own transport and staff. The collection is usually done with existing archive boxes or archive boxes that we provide. Every box is labelled with a unique job and box number. The labels are kept anonymous for security reasons.

02

Data preparation and barcode generation

Often, clients can provide us with a list of files from their particular management. We can use this data to generate a barcode for each file. Each barcode is then placed with each file. This then keeps the files traceable; we will know what box each file is in. Each file is now a unique record in our database. This data is then used later in the process to run a 100% File Present Verification Process.

03

documents preparation

Before the scanning, all the staples, paper clips and bindings need to be removed. Pages are straightened, aligned, rotated and gathered up into batches ready for the scanner. This is a very manual process and is often combined with inserting the barcodes.

04

Scanning of documents

The documents are now ready for scanning. We have several scanners, mainly Kodak and Fujitsu scanners, ensuring the highest quality images are captured. We generally use midrange document scanners. This gives us a chance to constantly monitor the quality of the output and deal with any paper jams and multi-feeds. Our operators watch every document through the scanner, meaning a real-time quality control process is always in effect.

05

barcode seperation

Here our software will search for barcodes and each time the software finds a valid barcode on a scanned document, it will split the scanned file and name the file with the barcode number. The barcode number is usually the unique record ID from our database.

06

Indexing of scanned documents

The index is usually complete at this point. The barcode is linked back to the database, so we know exactly what the file is. Some projects where data is not provided in advance can be indexed from the scanned document and the database entry made at this point.

07

Quality control

During the scanning process, our operators constantly monitor the images that are being created. Our midrange scanners provide enough time for this process. Random statistical quality controls are also in place to check batches of documents; in the event of a failure, batches are being rescanned.

08

100% File present verification process

Here we can now run queries on the scanned files that have been created and relate this data back to the original index information that was provided. Discrepancies are investigated and reported.

09

OCR: Optical Character Recognition Process

Most of the work that we return is PDF these days. A PDF can contain searchable OCR text, which can be searched upon or extracted and used within a document management system. This is the process by which OCR processes the raw scanned files and creates a searchable PDF, or a separate text file in the case of files that cannot contain text, such as TIFF or JPEG scanned files.

10

Output TO SPECIFIED SPECIFICATION

Every project is different. Some require a scanned document to be returned in a Windows folder structure, some will require a separate index file, such as a CSV and Excel. At this point, our processes are designed for the clients specific requirements; the scanned file format is TIFF, PDF, or PDF/A, and the formatting of the file names and index formats is produced at this point.

11

Data Uploading

Scanned images are delivered back to you on a HDD or uploaded into either our own cloud hosted system or into your own database / EDM. Alternatively, Our document management system, lets you scan documents straight into our system from your site or office. Once the documents have been scanned, digital files are returned via a password-protected disk, hard drive or securely hosted online, meaning you can access the information at any time, from anywhere in the world.